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Office Assistant - Kanata, Ontario

DEPARTMENT: Finance & Administration

LOCATION: Kanata, Ontario

REPORTS TO: HR Generalist & Office Administrator

START: April 11, 2012

CLOSING DATE: February 15, 2012

POSITION SUMMARY - This position is based at the branch office in Kanata, Ontario. The incumbent will report to the HR Generalist & Office Administrator. The Office Assistant is responsible for basic office tasks, phone and receptionist services, and other office duties while maintaining an efficient and professional office area.

SPECIFIC DUTIES - The following duties will be performed:

  • Perform receptionist services including handling incoming calls, and greeting visitors;
  • Maintain an organized, clean and efficient front office & lobby area;
  • Oversee and maintain general office equipment;
  • Perform daily mail services including receive and distribute mail and arrange for pickup or delivery of outgoing mail and packages;
  • Perform other clerical duties of a general nature as directed by staff or head office;
  • Assist in the care of the boardroom and staff kitchen;
  • Assist Purchasing with basic local purchases for staff and building requirements;
  • Assist staff with organizing in-house staff activities.
To be successful in this position, the incumbent should possess the following:

 

KNOWLEDGE AND SKILLS:

  • First-rate oral and written communication skills;
  • Excellent computer skills which includes proven experience with WORD, and Excel;
  • Ability to efficiently plan and organize activities and tasks meeting deadlines as required;
  • Above average customer service skills;
  • Above average typing and data entry skills.

EDUCATION AND EXPERIENCE:

  • High School Diploma or equivalent;
  • Office Administration experience and/or training will be an asset;
  • Minimum 3 years of experience in customer service and/or office positions.

PERSONAL TRAITS

1.    The ability to maintain confidentiality.

2.    Sound judgment and tact: able to assess situations, determine the best course of action, and act in a decisive and diplomatic manner.

3.    A professional and approachable demeanour, capable of being empathetic and firm.

4.    Outstanding initiative and problem-solving skills, able to work without supervision.

5.    Well-organized and methodical in the approach to work and meeting deadlines.  

6.    Ability to learn quickly and to adapt to a fast-paced environment.

7.    Reliability and trustworthiness: a commitment to "get the job done well" and on time.

8.    Ability to remain calm and objective in difficult situations.

9.    Flexibility to handle unexpected tasks and situations with ease.

10.  Cultural and political awareness and sensitivity.

Important - The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the job described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of this position.

To apply send your detailed coverletter and resume to jobs@ssimicro.com.